ARTICLE II – PURPOSES
Add paragraph (f)
(f)
The
Board of Directors (BOD) is elected to enforce the purposes of Article II. They are additionally required to obtain the
approval of the property owners via the next annual membership meeting or via a
special meeting when the expenditure of funds in excess of $2500 for any single
expenditure above and beyond the approved annual budget as set forth and
approved by the general membership at the previously held annual meeting. This paragraph is not intended to hamper or
limit those duties as would be considered and are outlined in the: Articles of
Incorporation, Reservations and Restrictions, and Bylaws, as it pertains to the
maintenance of common property to include such things as emergency repair to
the dams or spillways. However, should
emergency repairs be required to a facility of the community it would warrant
the BOD’s effort to inform the property owners of the
emergency situation and provide an estimated cost of the repair and the venue
that will be used to keep the association members updated on the emergency.
ARTICLE V: MEETING OF THE MEMBERS
Add paragraph 7 (to read)
(I think each
property owner deserves to have a newsletter delivered to their home monthly.
$4.68 a year per lot owner is not excessive to keep us informed. Bulk rate may
reduce the cost further)
ARTICLE VIII: MEETING OF DIRECTORS
Add paragraph 4 (to read)
4. A monthly meeting
of the Board of Directors shall be held for the purpose of the BOD to conduct
the business of the Association for the purpose of determining the appropriate
actions for existing situations. This meeting
is a closed meeting in nature with the purpose of the BOD determining what
actions they recommend the property owners approve at the next monthly general
membership meeting, next annual meeting, or a special meeting called IAW the
BYLAWS. Property Owner’s who wish to
present information to the BOD at the BOD meeting will be required to receive
prior approval from the BOD to present information to the BOD as a whole. After hearing from the property owner the BOD
may or may not require the property owner(s) to leave the meeting so the BOD
can complete their meeting agenda.
ARTICLE IX: POWERS AND DUTIES OF THE BOARD OF DIRECTORS
Change paragraph 1 (a)
Current wording:
(a)
adopt
and publish rules and regulations governing the use of the Common Area and facilities,
and personal conduct of the Members and their guests thereon, and to establish
penalties for the infraction thereof;
Change to:
(a)
adopt
and publish rules and regulations governing the use of the Common Area and
facilities, and personal conduct of the Members and their guests thereon, and
to establish penalties for the infraction thereof, within the parameters of most restrictive of existing Reservations and
Restrictions;
(The phase VII R&R’s specifically state: “Any action taken by the Association which affects an individual Lot Owner's use of the Common Property shall be by an affirmative vote of two-thirds of the members.
Change paragraph 1
(f)
(f) establish a system of fines for violation of Reservations and Restrictions, Bylaws and Board Resolutions;
Change to:
(f) establish a system of fines for violation of Reservations
and Restrictions, Bylaws and Resolutions approved by the general membership of
the association.
ARTICLE X: OFFICERS AND THEIR DUTIES
Change paragraph 9 (d)
(d) Treasurer. The treasurer shall:
Current wording:
(4) compile an estimated budget for the coming fiscal year based on committee recommendations for approval of the Board and provide a copy of the Board approved budget to the Members; and
Change to:
(4) compile an estimated budget for the coming fiscal year based on committee recommendations for approval of the Board and provide a copy of the Board approved budget to the Members for approval by majority vote of the association members at the annual meeting or a special meeting called for that purpose; and
ARTICLE XI
–COMMITTEES
Add paragraph 4. to read:
4. Information Technology Committee. The Board of Directors shall maintain an Information Technology Committee whose purpose is to insure the pertinent data of the association is handled, protected, and secured in accordance with industry standards. Additionally, the committee will be responsible to insure that the data is:
(a) Accessible to the office personnel as defined by job function to the data they need to accomplish their jobs.
(b) Insure data is stored onsite on a server for that purpose and within the confines of the Clubhouse and additionally insure:
(1) Data is available to the appropriate personnel and no one person of the association or otherwise has sole access to any/all association data.
(2) Insure a valid data backup schedule is established and being conducted and stored IAW industry standards.
(3) Determine the information technology requirements of the association as it pertains to hardware, software, and data security methodologies to include:
(a) Research and make recommendations for the purchase of client side desktops and server side upgrades and replacements when older equipment has reached its lifecycle.
(b) Research and make recommendations for the procurement and appropriate licensing of software applications to include client/server operating systems, productivity software and any third party software needed or used by other similar associations that are deemed appropriate and advantageous to the association.
(4) Present to the Board of Directors a recommendation for the procurement of any of the above if the cost exceeds the set purchase limit so the Board of Directors can present the recommendation to the General Membership for their approval via an affirmative vote of the quorum at a monthly general membership meeting after the members have been notified in the monthly newsletter prior to the scheduled meeting at which the vote will be taken.
Add ARTICLE XVIII:
ARTICLE XVIII: RESERVATIONS AND RESTRICTIONS
As the Reservations and Restrictions for each phase (1-7)
within